Revisions and Final/Accepted Submissions Instructions & Checklist

  • For Original submissions, refer to this checklist.
  • For Revised submissions, see directly below
  • For final (accepted) version submissions, (see below)

 Revised Submission Bundle must include:

  1. Cover letter should include: (upload in "Review Discussions" category)
    1. the original action editor(s),
    2. the date of the decision letter
    3. a bulleted list of responses to changes as set forth in the decision letter.
    4. The title and abstract
  2. Copy of each original decision letter (each decision letter should include the letter and the reviews as you received them).  Please distinguish each decision letter+reviews as Decision.Letter.R1, Decision.Letter.R2, etc.
  3. The revision - please upload in "Revisions" category
  4. A copy of the revision with color-coding indicating where the MAJOR changes were made
  5. Upload all of that information under Revisions; then notify: editor@cljournal.org) of the submission. If you're having difficulty submitting, just let us know.  

Please submit the following under “Comments to the Editor”

  • Key Words: Please provide 5-10 key words related to your paper; you can enter them in the "Comments for the Editor" section. 
  • Declarations: Please confirm that:
    • the submission has not been published elsewhere: in or submitted for publication to another refereed archival publication.
    • the submission has not appeared in any conference or workshop proceedings. (Substantially extended versions of conference papers are acceptable as submissions. Please notify us at the time of submission if this applies.)
    • Disclosure Agreement: Note that the submission is not covered by a non-disclosure agreement and is available for peer review without restriction.

To Submit Revisions

Under Round 1, at the bottom, you’ll see “Revisions”. Please upload all files in the bundle by clicking “Upload File”.  Please use the original Computational Linguistics paper number; do not start a new submission. If you have any problems with this, just let us know. We're happy to help.

If your paper was archived, just let us know and we will resume the account to active status.

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Accepted/Final Version Submission Preparation Checklist and Required Forms 

Please prepare and send the final version bundle directly to: editor@cljournal.org. Do not upload.

  1. The subject line should say: "CL final version" and your paper’s submission number.
  2. In the body of your email, list:
  • Action Editor: the name of the action editor who handled the final version
  • Dates (in the format "Month Day, Year"):
    • the dates that you originally submitted
    • date most recent revision was received
    • date submission was accepted
  • Primary Contact Author: name and email of primary contact to receive proofs, etc.
  • Final paper title, capitalizing all major words. Example: “The Life and Times of an Editor-in-Chief”
  • Final paper abstract. Please make sure you don't have line-breaks between lines in the same paragraph.
  • A bulleted list of Changes: If there were lingering issues, please address and list responses to changes/mandates set forth in decision letter. A bulleted list is preferred.
  1. The bundle must include:
  • The (single-spaced) version of your paper, named "####.finalversion.pdf", (where #### is the submission number).
  • A (double-spaced) version of your paper, including the abstract and figure captions, footnotes, bibliography, tables and figures. You can achieve this in the current CL LaTeX style files by using the manuscript argument to the \documentclass command; see the sample file for an example.
  • A zip file containing the complete LaTeX source files (.tex and .bib at minimum) or the final Word file, as well as all figures.
  • The final decision letter sent by the Action Editor, in its entirety (reviews are included as well).
  • A signed copyright form. This may be signed electronically, or it may be printed out, signed, then scanned back to a PDF.
  • Submit the bundle to: EdAsst@cljournal.org and editor@cljournal.org

Notify the office directly if you're having difficulty submitting or if you have not heard from us to confirm receipt of your final version bundle within 3-5 business days.